5 Common Mistakes That Party And Event Managers Should Avoid

Catering and planning events is not an easy task. Saying that you provide top or best catering service than other caterers in the market is not enough. This need to be proved with your results, management and how you avoid the mistakes that are common among catering service providers. Though the complexity of planning depends on the type of event- either you are catering for a wedding, corporate, or private event but there are some standard planning tasks where mistakes are very common.

Here are some common mistakes that caterers and event managers should avoid:

Not Assessing Risk

Winston Churchill once said. "He who fails to plan is planning to fail".

This quote fits perfectly to you if you are in the catering and event management business. No matter how small any party or event seems, never ignore the risk assessment part. When you assess the whole event in detail, assessing even minute details, you may not be able to avoid the worst, but this makes you well equipped to deal with it. And this can include even the smallest detail like if it is an outdoor event then to make sure that you have the option to handle it well if the weather turns out to be bad.

Not Setting Realist Timeframe

Whether an event is small or big, planning for it require time. Don't leave things on the last minute as it will result in undue stress and pressure, and it may increase the cost of your event and it may become a badly executed event. So, always set date for an event which is a realist and also takes care of last-minute emergencies and modifications.

Resource Crunch In the Later Stage

If you start early with the planning process then you can easily avoid the common mistake of not having enough budget at the later stage. Early planning helps you to utilize resources more efficiently for planning and delivery both.

Unrealistic Budget

This is something that should be taken care in the initial stages only. Spend time to do research on your event and how you want it to be so that you set a realistic budget for it. And yes don't forget including catering service in this budget analysis because after all, you want the guests to be happy.

Poor Communication

Failure of communication has a direct impact on the outcome of your event. Common communication mistakes that can cause unsatisfied customers are:

Not providing requested dietary requirement.

Not providing clear logistic information like the directions, parking etc.

Follow up on invitations resulting in over or under catering.

Not having clear communication with suppliers resulting in incorrect or missing items.

So, avoid these common mistakes and provide the best catering service and make your customers happy with well managed and executed event.